Covid-19: Groups meeting face-to-face
Each national government now has its own Covid guidance for community-based youth/children's groups in addition to guidance (often different) for the general public. Urban Saints will continue to monitor the various government announcements and will update our guidance notes below as soon as possible after any changes are made across the nations. Regular hand washing/sanitising and cleaning of touch points in buildings used by Groups are still strongly recommended in all nations, and doors/windows should be opened to maximise ventilation.
Covid-19 Checklist and Risk Assessment Form - updated Sep 8th
For use by all Groups in all nations when they re-open after lockdown:
All Groups must download and use the following two documents when re-opening after the 2020-21 lockdowns. They are based on forms from the government's Health & Safety Executive and the National Youth Agency. Both are available as fully editable WORD documents or printable PDF files.
- Group Re-opening Checklist (Version 2) – this short checklist must be completed before a Group can start face-to-face meetings again. It shows the practical steps required to safely re-open a Group following the latest lockdowns. Click here to download editable WORD document and here for the PDF file.
- A downloadable Covid-19 Risk Assessment Form (Version 2) that all Groups must complete and use. It is already partially completed for you and shows the minimum standards which should be adhered to when face-to-face meetings begin, whether outside or indoors. Click here to download editable WORD document and here for the PDF file.
What to do if a child/adult attending a Group becomes unwell with Covid-19 symptoms at the Group
- If a child at a Group becomes unwell with suspected Covid-19 symptoms, the guidance on the NHS website is that the child should be isolated from the rest of the group and supervised by an adult taking sensible precautions, the parents should be called, asked to take the child straight home and then to follow the advice applicable to their nation regarding self-isolating/reporting/testing:-
- If an adult becomes unwell at the Group with suspected Covid-19 symptoms* they should isolate themselves from the group, go home straight away and follow the advice above. (*A new continuous cough, a high temperature, a loss of, or change in, normal sense of taste and smell.)
- Good practice is that the meeting is stopped, social distancing, hand sanitising and wearing of face coverings is strictly enforced until everyone can return home.
- The venue owners should be informed as extra cleaning may be required.
- All Adults and parents of young people attending the Group meeting affected should be told that they must immediately contact Test and Trace in England, or the equivalent body in their nation, and report they have been in contact with someone who has suspected Covid-19 symptoms. Test and Trace (or the equivalent body) will manage the response from then on, which may require self-isolation for everyone until the test result is back for the child/adult who had the symptoms.
- All those present at the Group meeting should not attend again for 14 days or until Test and Trace (or the equivalent body) confirms it is safe to do so.
What to do if a child/adult is confirmed as having Covid-19 after attending a Group meeting
If a child or adult that attended a Group meeting is confirmed to have developed Covid-19 following the Group meeting then Test and Trace (or the equivalent body - see previous section for details) should have been informed by the adult or parent of the child affected and they will ask for contact details of everyone attending the Group. The Main Leaders must make this information available. Test and Trace (or the equivalent body) will manage the response.
Covid-19: Information for Groups meeting online
We can also provide you with guidance on using digital technology to continue to engage with your Group online – including the key safeguarding advice at this time. If you have any questions about the following guidance, please get in touch.